Quick and structured onboarding
Help new hires settle in quickly with structured operations so they feel engaged and productive from day one.
Employee management
Ensure a smooth payroll journey for your team
Simplify every stage of the employee lifecycle so your people feel supported and your business runs smoothly.
Manage your employees with ease →Employee
Centralize employee information
Maintain all employee information in one unified place, reducing errors and saving countless hours of work.
Filter employee data with custom views
Build customized employee views to quickly filter, group, and review required details without switching screens.
Employee rehire made easy
Rehire previously exited employees quickly as the system retrieves details from the previous financial year.
Monitor leave and attendance
Track leave balances, attendance patterns, and leave trends to manage your workforce more efficiently.
Manage contractors beyond employees
Onboard contractors with the same ease as employees and keep reporting details organized.
Administration
Make every payroll task effortless
Automate key tasks so you can focus less on admin work and more on growing your business.
Payroll administration made easy →Work Locations
Roles
Full and final settlements for employees
Automate resignations and settlements to ensure compliance and provide departing employees with a smooth exit process.
Work locations and roles
Keep location-specific information, access levels, and responsibilities organized across payroll operations.
Process reimbursements smoothly
Track and approve reimbursement claims with built-in checks that keep everything compliant.
Stay on top of tax submissions
Collect, verify, and approve declarations in one organized flow to ensure error-free tax calculations.
Collaborate securely with users and roles
Create and manage tailored roles and permissions so teams can collaborate securely and efficiently.
Administer loan repayments
Handle employee loans by automating deductions and recording repayments.
Processing
Process your payroll in minutes, not days
Turn payroll into a routine that is fast, accurate, and effortless with automated and compliant processes.
Keep payroll processing simple →Regular Payroll
Sandeep
Define flexible payment schedules
Create payroll schedules that fit your workflow, adjusting for weekends, holidays, and workdays.
Customise salary components
Add salary components, allowances, and deductions to a pay run to ensure accurate payroll processing.
Skip salary for employees
Temporarily skip payroll for employees on extended leave or those ineligible, keeping future payments uninterrupted.
Revise salary for rewarding employees
Keep payroll up to date after appraisals or mid-year reviews while maintaining accurate tax calculations.
Pay outside regular cycles
Manage salary revisions, onboarding, and pending payments with off-cycle payroll for timely pay.
Offer flexible payment modes
Manage salary payments through cash, cheque, or bank transfers without juggling separate processes.
Statutory compliance
Built-in compliance you can rely on
Stay tax-ready automatically with built-in statutory calculations for EPF, PT, ESI, LWF, and statutory bonuses.
Stay ahead with built-in compliance →Settings
Statutory Components
Customizable statutory components
Stay tax-ready with built-in calculations for EPF, PT, ESI, LWF and statutory bonuses.
Simplify compliance for contractor payments
Handle contractor payouts smoothly with built-in TDS for 194C and 194J and optional statutory benefits.
Secure your employees' future with EPF
Configure employee-wise PF contributions to match company policies while staying compliant.
Support employees in emergencies with ESI
Provide employees with financial security during emergencies through automated deductions.
Promote employee welfare through LWF
Enhance employee welfare and social security with LWF benefits and support.
Generate compliance-ready reports
Get ready-to-file reports for audits, inspections, or internal reviews without scrambling at the last minute.
Salary configurations
Create flexible pay structures built around your business
Create salary structures using ready-made templates or your own custom setup, and ensure compliant payouts every month.
Tailor salary structures to fit your needs →New Earning
Other Configurations
Use pre-built salary components
Use built-in components such as basic pay, HRA, allowances, bonuses, reimbursements, and deductions.
Create tailored salary components
Create components like performance bonuses, travel claims, or team-specific allowances.
Ready-to-use salary templates
Design reusable salary templates that simplify setup while keeping payroll structured and consistent.
Apply formulas for accurate payouts
Set up formula-based components once, and let the system handle complex salary calculations.
Handle off-cycle payments
Process urgent payouts such as corrections, incentives, or reimbursement adjustments outside the regular payroll run.
Offer flexible CTC planning
Let employees distribute their CTC across eligible components such as HRA, LTA, conveyance, and fuel.
Benefits administration
Make managing employee benefits feel effortless
Deliver meaningful benefits to your employees while keeping the whole process simple, efficient, and free of administrative hassle.
Manage employee benefits with ease →SALARY COMPONENTS
Flexible benefits built around your workforce
Set up reimbursement policies in minutes, covering fuel, driver, travel, and internet.
Manage diverse pre-tax deductions
Configure recurring NPS, VPF, and mediclaim deductions easily.
Automate vehicle perquisite handling
Account for ownership, maintenance costs, and driver provision to compute precise taxable values.
Help employees save more on taxes
Empower employees to choose benefits while payroll excludes eligible amounts from tax.
Support employees with salary advances
Provide quick financial relief to employees when needed, while keeping business expenses under control.
Leave and attendance
Manage all your leave and attendance needs in one place
Seamlessly manage leave and attendance to streamline HR workflows, reduce administrative effort, and ensure accurate payroll processing every time.
Explore how leave, attendance and payroll work together →Leave & Attendance
Leave Types
Attendance Preference
Design work hours that fit your team
Set shift timings and working hours for full and half days to ensure reliable attendance tracking.
Track attendance from anywhere, anytime
Enable employees worldwide to record check-ins and check-outs easily through the employee portal.
Add flexibility to attendance with regularisation
Let employees request corrections for missed check-ins or check-outs whenever needed.
Customise leave types your way
Define custom leave types as per your organizational policies and decide whether they are paid or unpaid.
Offer flexible leave benefits
Allow employees to either cash out or roll over unused leave into the next year.
Simplify leave and attendance tracking
Provide employees the ability to track leave, view attendance, and regularize missed requests from the portal.
Employee self service portal
Give your employees a dedicated payroll space
Empower your employees with an ESS portal where they can mark attendance, apply for leave, and review payroll records in real time.
Empower your employees with an ESS portal →✓
Mark and track attendance, apply for leave, and review your attendance summary and leave balance.
✓
Approve leave requests from your reportees without delays.
✓
Receive timely alerts for proof submission and important updates.
✓
Download your payslips, TDS details, and Form-16 effortlessly.
✓
Submit IT declarations and proof of investments digitally.
✓
Monitor your loan details and EMI repayment status.
✓
File reimbursement claims and attach receipts for verification.
✓
View personal or company documents uploaded by the admin.
✓
Get payroll questions addressed instantly through real-time chats.
Payroll reports
Make informed decisions with detailed payroll insights
Access comprehensive payroll reports instantly, turning detailed insights into smarter, data-driven business decisions.
See how payroll insights support better decisions →Reports
Track payroll spend to plan budgets
Review overall payroll spending to forecast budgets and fine-tune salary structures, allowances, and periodic adjustments.
Filter payroll data with reporting tags
Apply custom filters for time periods, departments, locations, roles, and pay run status to view the exact data you need.
Securely share payroll reports
Distribute payroll reports digitally in PDF, XLS, or XLSX formats with password protection.
Visualize payroll data your way
Compare historical reports or import data from other sources to generate insights with advanced analytics integration.
Accurate accounting with payroll journals
Track salary components, expenses, and compensation entries seamlessly.
Track leave and attendance insights
Get complete visibility into employee time off with reports that track absences and leave balances.
Integration
Connect payroll with core business systems
Unify payroll with your key business functions by integrating Zoho Payroll with other Zoho apps, WhatsApp Business, and banking systems for seamless data flow across operations.
Explore integration options →Zoho Books
Sync payroll with accounting to auto-record expenses and journal entries.
Zoho People
Connect payroll and Zoho People to bring real-time employee, attendance, and leave data together.
Zoho Expense
Bring approved reimbursements into payroll for seamless processing.
Zoho SalesIQ
Enable instant chat support to resolve payroll questions faster.
Zoho Analytics
Visualize payroll data through dashboards and reports for deeper workforce insights.
WhatsApp and bank integrations
Share payslips instantly and transfer salaries on time through supported banking systems.
Privacy and security
Your payroll data, always safe and private
Experience robust privacy and security for all your payroll operations with first-grade features.
Explore how your payroll data stays only yours →Backup History
Activity Logs
Payslip Details
High-security data centre at your service
Store sensitive information safely and privately with independent infrastructure.
Step up security with two-factor authentication
Use two-factor authentication to strengthen access control and maintain robust data security.
Secure collaboration with role-based access
Assign precise roles and permissions to let team members access only what they need.
Backup all your payroll data
Securely back up your payroll information to maintain continuity and easy recovery.
Store important payroll documents
Centralize vital payroll documents in one place with password protection.
Track payroll moves with activity logs
Monitor every payroll update with timestamps and user information to stay informed.
Customizations
Tailor payroll to match your unique workflows
Customize every part of your payroll from payslip formats to notifications and manage payroll exactly the way your business works.
Tailor payroll to fit your needs →Header Section
Email Templates
Footer Section
Create salaries that suit your team
Build salaries your way by configuring earnings and deductions for your compliance needs.
Personalize payslips to your choice
Adjust formats, add your logo, edit headers and footers, and decide what details appear on each payslip.
Build more detailed employee profiles
Add employee records that hold every essential detail custom-built to meet your organization requirements.
Customize employee views to your needs
Create personalized employee lists using filters like department, job role, or payroll eligibility.
Include personalized loan information
Track loan details such as approval status, reference numbers, and disbursement dates.
Stay connected with custom notifications
Send real-time alerts about payroll updates, salary changes, and approvals.
Custom integrations
Seamlessly connect with systems you already use
Integrate Zoho Payroll with existing platforms like Workday, SAP, Oracle, UKG, and Microsoft to unify your workflows without disrupting current processes.
Connect existing systems →Your ERP System
Employee RecordsCustom WorkflowsAppraisal DataTimely Payroll DataCustom ReportsJournal Entries
Streamline data flow across operations
Bring employee, attendance, leave, payroll, and other HR data into a single system automatically.
Tailor integrations to your business needs
Customize connections to fit your workflows, allowing payroll to work effortlessly alongside existing ERP systems.
Automate with custom functions
Compute allowances, deductions, and payroll components automatically using custom functions, APIs, and business logic.
Trigger actions with webhooks
Send or receive real-time data between Zoho Payroll and external systems using webhooks.
Platform capabilities
Build tailored payroll solutions with platform capabilities
Extend payroll beyond routine tasks with platform capabilities that automate complex workflows, trigger event-driven actions, and schedule recurring processes.
Explore platform capabilities →New Custom Function
New Webhook
Automate with custom Functions
Compute allowances, deductions, and payroll components automatically using Custom Functions.
Trigger actions with Webhooks
Send or receive real-time data between Zoho Payroll and external systems using Webhooks.
Schedule tasks with Custom Schedulers
Run recurring jobs like calculations, reports, or data synchronizations automatically without manual effort.
Update records with employee field updates
Modify key employee fields automatically through employee field updates to keep payroll data accurate.
Notify instantly with email and in-app alerts
Send alerts to employees or admins for loans, approvals, or payroll adjustments.